1. The Club shall be called The Honiton Camera Club and membership shall be open to all who are interested in photography.
2. Membership of the Club implies the undertaking to comply with and abide by the Rules
3. The affairs of the Club shall be managed by a Committee comprising the Chairman, Vice-Chairman, Secretary, Treasurer, and 3 further members with responsibilities for Internal Competitions, External Competitions and Programme Planning. Four of these will form a quorum.
4. The Committee shall have the power to co-opt additional members to the Committee for a specific purpose.
5. The Committee shall have the power to deal with any business which may arise in connection with the Club. If the numbers of votes for and against a proposal are equal, the Chairman or other member chairing the meeting has a casting vote.
6. A non-executive President will be appointed, to serve a term of 5 years.
7. The Chairman shall be elected at the AGM but shall not be eligible to serve more than 2 consecutive years, but this can be extended by a further year if another member cannot be found to take the position.
8. The other officers and Committee members shall be elected annually, to serve 2 years consecutively and shall be eligible for re-election after this term.
9. Candidates for election to the Committee shall be proposed by one member and seconded by another, the proposition being put at the AGM
10. The AGM shall be held on the last meeting of the season, when the officers shall present their annual reports.
11 The committee shall meet at least four times a year and shall have the power to call an Extraordinary General Meeting by giving 14 days notice in writing along with their reason for doing so.
12 An EGM may be called at the request, in writing, of a minimum of 10 members, stating the object of the meeting and delivered to the Secretary at least 28 days before the date of the proposed meeting.
13 The Secretary shall keep minutes of all official meetings and conduct the correspondence of the Club.
14 The Treasurer shall collect all subscriptions and monies and make payments due on behalf of the Club.
15 The close of the financial year shall be 30th April, following which a balance sheet shall be prepared by the Treasurer, and after being audited by an ordinary member of the Club, shall be submitted for approval at the following AGM.
16 The annual subscription for the following season shall be set by the Committee, notified at the AGM, and shall be paid not later than 31st October each year. Anyone who has not renewed their membership by this date will be removed from the membership register and any other associated groups.
17 Any member whose conduct the Committee may deem to be prejudicial to the interests of the Club, shall be removed from the membership register and any other associated groups, and the member concerned shall not be entitled to attend any further meetings of the Club. In such cases, any pro-rata refund of the annual subscription would be at the Committee’s discretion.
18 A member may introduce visitors to the Club, or visitors may come of their own accord for a maximum of two meetings, after which they will be asked to become members.
19 No alterations or additions to the rules shall be made except at an AGM or EGM.
A. All rule change proposals must be notified in writing to the Secre tary at least 28 days before the meeting.
B. Proposed rule changes to e notified to the membership at least 14 days in advance of the meeting and any amendments submitted in writing to the Secretary at least 7 days in advance of the meeting.
20 In the event of the Club ceasing to function, any remaining funds shall be donated to a charity agreed by the retiring members.
21 Competition rules are set by the Committee and may be amended by the Committee as necessary at any time.